Development Clerk

JOB TITLE: Development Clerk

PAY GRADE: 2-Admin

DEPARTMENT: Finance

FLSA STATUS: Non-Exempt

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

GENERAL SUMMARY

Responsible for greeting and assisting the public, answer and route phone calls, administrative duties including assisting Accounts Payable and Planning and Zoning as needed. Researching payment and vendor issues. Backup to the Planning/Development Coordinator.

SUPERVISION RECEIVED AND EXERCISED

This position receives general supervision from the Deputy City Administrator. This position does not supervise any other positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:
 Greet and assist customers and co-workers, handle messages and inquiries over the telephone and in person, and provide exceptional customer service.
 Be helpful, cooperative, courteous, and demonstrate a good attitude in all dealings with the public, co-workers, and the media.
 Respond accurately and promptly to inquiries and direct customers to the appropriate persons according to their needs. Communicate with guests to obtain required information.
 Perform routine data entry and other record or accounts payable support activities, including creating, sorting, copying, distributing, scanning, emailing and filing documents.
 Operate office equipment; personal computers, fax machines, copiers, cameras and phone systems.
 Maintain adequate office supplies and forms.
 Backup Planning/Development Coordinator as needed
 Assist with Planning and Zoning information or questions
 Perform permitting duties and assist with inspection requests
 Be punctual and in attendance on a regular basis; work after normal business hours and attend meetings when required.
 Other duties as assigned

MINIMUM JOB REQUIREMENTS

EDUCATION AND EXPERIENCE

High School diploma or General Education Degree; one year related experience is preferred

LICENSES AND CERTIFICATES

Valid Class C Texas drivers’ license

PHYSICAL ABILITIES

Ability to communicate in the English language both orally and in written form. Ability to communicate conceptual or informative ideas to others in written and oral form. Ability to formulate and recommend goals and objectives. Ability to establish priorities. Ability to work independently. Ability to comprehend ordinances, state and federal laws, and other regulations. Ability to place, answer and refer telephone calls. Ability to use personal computers for extended periods of time. Ability to sit and/or stand for extended periods of time. Ability to lift 20 pounds. Ability to follow instructions. Ability to produce reports. Ability to establish and maintain effective working relationships with elected officials, the general public and fellow employees. Ability to organize, schedule and plan job functions.

The City of Springtown is an Equal Opportunity Employer. In compliance with Disabilities Act (ADA), the City of Springtown will provide reasonable accommodations to qualified individuals with disabilities.